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Privacy Policy

Last updated: April 1, 2026

1. Data Controller

The data controller responsible for this website is Anaka Solutions, Inc. ("Anaka", "we", "our", "us"). For all privacy-related matters, you may contact us at corporate@anaka.be.

2. Scope of this Policy

This policy applies to personal data collected through this website. It does not apply to data processed within the Anaka platform itself, which is governed by separate data processing agreements entered into with enterprise clients.

3. Data We Collect and Legal Basis

We process the following categories of personal data, each on the legal basis indicated:

• Contact form submissions (name, company name, business email address, message content) — processed on the basis of legitimate interests (Article 6(1)(f) GDPR): specifically, our interest in responding to business enquiries from potential clients.
• Technical data incidental to page delivery (IP address, browser type, referring URL) — processed on the basis of legitimate interests in securely operating and maintaining this website. This data is not retained beyond the immediate server session unless required for security purposes.
• Font delivery via Google Fonts — loading this page causes your browser to connect to Google's servers to retrieve web fonts. Google may process your IP address as part of this request. This constitutes a transfer of data to a third party; see Section 6 below.

We do not use cookies, advertising trackers, or analytics tools on this website. No consent banner is presented because none is required at this time.

4. How We Use Your Data

Contact form data is used solely to evaluate and respond to your enquiry. We do not use it for automated decision-making, profiling, or unsolicited marketing. We will not sell, rent, or disclose your personal data to third parties for their own commercial purposes.

5. Data Retention

Contact form submissions are retained for a maximum of 24 months from the date of receipt, reflecting a standard business development cycle. Where an enquiry leads to an active commercial relationship, data may be retained for the duration of that relationship plus any applicable statutory retention period. Data with no ongoing relevance is deleted on a rolling basis.

6. International Data Transfers

Anaka Solutions, Inc. is incorporated in the United States. Where personal data submitted via the contact form is processed by our team, appropriate safeguards apply in accordance with Chapter V of the GDPR. Google Fonts is operated by Google LLC, a US-based entity. Google participates in the EU–US Data Privacy Framework, which the European Commission has recognised as providing an adequate level of protection.

7. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, accidental loss, destruction, or disclosure. Contact form submissions are transmitted over encrypted connections (TLS). Access to stored enquiry data is restricted to personnel who require it to respond to your request.

8. Your Rights

If you are located in the European Economic Area or the United Kingdom, you have the following rights under applicable data protection law:

• Right of access — to obtain a copy of the personal data we hold about you.
• Right to rectification — to have inaccurate data corrected without undue delay.
• Right to erasure — to request deletion of your data where there is no overriding legitimate reason for continued processing.
• Right to restriction — to request that we limit how we use your data while a dispute is resolved.
• Right to data portability — to receive your data in a structured, machine-readable format.
• Right to object — to object to processing carried out on the basis of legitimate interests. We will cease processing unless we can demonstrate compelling grounds that override your interests.

To exercise any of these rights, contact us at corporate@anaka.be. We will respond within 30 days. You also have the right to lodge a complaint with the competent supervisory authority. As this website is operated under a Belgian domain, the lead supervisory authority is the Gegevensbeschermingsautoriteit (GBA) / Autorité de protection des données (APD), reachable at www.gegevensbeschermingsautoriteit.be.

9. Changes to this Policy

We may update this policy as our services evolve or as regulatory requirements change. The "last updated" date at the top of this page will always reflect the most recent revision. Material changes will be communicated via this page.